Privacy Policy

Hodgins Bookkeeping (“we”, “our”, “us”) operates this website and is responsible for protecting your personal information. This Privacy Policy explains what information we collect, why we collect it, and how we keep it secure. By using this website, you agree to these practices.

We take your privacy seriously and use your information only for the purposes described below.

1. Information We Collect

We collect two types of information:

A) Information You Provide

This includes any information you choose to share with us through:

• Contact forms

• Google Forms intake questionnaire

• Calendly booking

• Email communication

Examples:
Your name, email, business details, bookkeeping information, and anything you voluntarily provide so we can prepare for your service.

B) Automatically Collected Information

When you visit the website, basic technical data may be collected, such as:

• Browser type

• IP address

• Device type

• Time zone

• Cookies used by the website platform

This helps us improve user experience and protect the site from misuse.

2. How We Use Your Information

We use your information to:

• Book your meetings and communicate with you

• Prepare for your discovery call

• Provide bookkeeping services if you become a client

• Maintain compliant business records

• Improve our website’s functionality and security

We do not sell your information.
We only share it with trusted third-party services we use to operate the business (listed below).

3. Third-Party Services We Use

Your information may pass through the following services:

• Calendly – for scheduling and email confirmations

• Google Forms / Google Workspace – for intake forms and document storage

• Email providers – for communication

• Website hosting platform analytics – basic website stats

These services store information securely and have their own privacy policies.

4. Information Security

We take reasonable administrative and technical steps to keep your information secure and prevent unauthorized access, misuse, or disclosure.
However, no online system is 100 percent guaranteed secure.

5. Your Rights
If you are in Canada or the United States:

You may request at any time to:

• Access the information we have about you

• Update or correct your information

• Ask us to delete information not required for legal or bookkeeping compliance
  

If you are located in the European Union (GDPR visitors):

We do not target EU residents, but if you visit our site, you have the following rights:

• Right to access your data

• Right to correct your data

• Right to request deletion (where applicable)

• Right to object to processing

• Right to restrict processing

• Right to data portability

To exercise any rights, contact us using the information below.

6. Data Retention

We keep your information only as long as necessary for:

• communication

• providing bookkeeping services

• legal and financial record-keeping obligations
  

7. Links to Other Websites

Our website may include links to external sites. We are not responsible for the privacy practices or content of those sites. Please review their privacy policies when leaving our site.

8. Changes to This Policy

We may update this Privacy Policy occasionally. Any changes will be posted on this page with an updated revision date.

9. Contact Information

If you have questions about this Privacy Policy or would like to update, access, or delete your information, you may contact us at:

info@hodginsbookkeeping.ca